Last updated: 23/04/2025
Green Room SM Ltd is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect any personal data we collect through our website and in the course of our business operations.
1. Who We Are
Green Room SM Ltd is a UK-based company providing consultancy, management, and bookkeeping services to arts and cultural organisations. We specialise in long-term and interim financial management, as well as the implementation of finance systems, reporting design, and system migration. Our work supports organisations in building resilient, transparent, and efficient financial operations tailored to the needs of the creative sector.
Registered Office:
164 Maidstone Road
Gillingham
ME8 0DT
England
Company Number: 15621535
Email: info@greenroomsm.com
2. What Information We Collect
We may collect and process the following data:
Contact details (name, email, phone number)
Company and organisation data relevant to your enquiry or engagement
Website usage data via cookies (e.g. IP address, browser type)
Any information you voluntarily provide via our contact form or email
3. How We Use Your Information
We use the data we collect to:
Respond to your enquiries
Deliver our services and fulfil contracts
Send you updates about our services (if opted in)
Improve our website and user experience
Comply with legal and regulatory obligations
4. Lawful Bases for Processing
We process your data under the following lawful bases:
Consent – when you give us permission (e.g. newsletter signup)
Contract – when data is necessary for delivering services
Legal obligation – where we must comply with laws (e.g. financial records)
Legitimate interests – for general business operations and communication
5. How We Store and Protect Your Data
We take appropriate technical and organisational measures to protect your data. This includes secure storage systems, password protection, and limiting access to personal data to those who need it.
We retain personal data only as long as necessary for the purposes set out in this policy or to comply with legal obligations.
6. Sharing Your Data
We do not sell or trade your personal data. We may share it with:
Professional advisers (e.g. accountants, legal advisors)
Service providers (e.g. IT or CRM platforms)
Regulators, if legally required
Any third parties we work with are GDPR-compliant and contractually bound to safeguard your information.
7. Your Rights
Under the UK GDPR, you have the right to:
Access the data we hold about you
Correct any inaccurate or incomplete data
Request deletion of your data
Object to or restrict certain types of processing
Withdraw your consent at any time
To exercise any of your rights, email us at info@greenroomsm.com.
8. Cookies
We may use cookies to improve user experience and gather anonymised analytics. You can set your browser to refuse all or some cookies. See our [Cookie Policy] for more details. (Add a cookie policy page or section if needed)
9. Third-Party Links
Our website may contain links to external sites. We are not responsible for the content or privacy practices of those sites.
10. Changes to This Policy
We may update this Privacy Policy occasionally. We recommend checking back from time to time to stay informed.
11. Contact Us
If you have any questions about this policy or your data, please contact:
Email: info@greenroomsm.com
Post:
Green Room SM Ltd
164 Maidstone Road
Gillingham
ME8 0DT
England